Timeline change notices
- The busywork
- Updates reach some vendors but not others.
- How AI helps
- AI compares timeline versions and drafts a change notice for each vendor, for planner approval.
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Timeline change notices
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Vendor setup and teardown
Vendor setup and teardown
- The busywork
- Setup and teardown details aren't clearly confirmed with vendors.
- How AI helps
- AI keeps a list of who does what and when, and flags vendors who haven't confirmed before the event.
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Client decision list
Client decision list
- The busywork
- Unanswered choices hold vendors up.
- How AI helps
- AI tracks open choices and drafts deadline reminders from the approved plan.
Vendor quote comparison
Vendor quote comparison
- The busywork
- Vendor proposals cover different things.
- How AI helps
- AI lines up the terms and flags items that don't compare for the planner.
Budget changes
Budget changes
- The busywork
- Client extras change the plan without updating the budget.
- How AI helps
- AI ties approved changes to the budget and flags unapproved spending.
Run of show
Run of show
- The busywork
- Teams work from several different documents.
- How AI helps
- AI builds one approved brief with contacts and confirmed times.
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Final invoice check
Final invoice check
- The busywork
- Final bills need checking against contracts.
- How AI helps
- AI flags differences and gathers the backup before staff approve payment.
Vendor track record
Vendor track record
- The busywork
- Picking vendors relies on scattered memories.
- How AI helps
- AI sums up documented issues and how they were fixed, without making up ratings.
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